I’d like to offer up a small application that may make your life a little easier. Mozy is an online storage application that encrypts and then stores your data in a remote location. The beauty of it for aid workers is that the initial upload of the bulk of the data can occur when your back at HQ where there is ample bandwidth. All subsequent updates are incremental uploads of only the freshest data. all data is encrypted and there is a bandwidth throttle mode for those of you in the bush.
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Make sure to check your organisation’s policies on the protection of confidential information before uploading to a third party, however safe and secure they look.